PWSS 2026 AGM – DRAFT Minutes

The following minutes from the 2026 AGM, held on Saturday 9th May, are presented below as a DRAFT version.  The minutes will remain as draft until approved at the PWSS 2027 AGM.

PETERCHURCH WATER SUPPLY SOCIETY LTD.
Minutes of Meeting held on Saturday 9th May,
The Boughton Arms, Peterchurch, 11 am.

Present
Mr Steven Phillips (SP)                      WQCO
Mr Chris Richardson (CR)                 Vice Chair
Mr Allan Gibbs (AG)                           Chair
Miss Samantha Metcalfe (SM)        Secretary
Mrs Hannah Price (HP)                      Treasurer
Mr Johnny Scrimgeour                     Committee member
Mr Greg Warwick (GW)                     Committee member

Apologies
Mr Jeff lane (JL)                                 Committee member
Residents: Jean Willcox, Glyn Morgan, Eva Morgan

The Chairman addressed the room and introduced the committee who then stated their names and roles.

Minutes from last meeting and Matters arising
Discussed throughout meeting.

Chair Report
AG presented this and a copy will be made available from the PWSS website

Water rates
AG introduced JS and mentioned his previous role and contributions.
JS gave a talk on prices increases over the whole of the world in general and that Welsh water has increased by 42%. The money buffer, which was in place has decreased currently due to improvements, but this has allowed for an improved system for the future. To close this gap, we will need to increase 2027 rates. There is still landscaping, fences etc still need to take place. JS then went on to show graphs which showed the differences between WW and PWSS regarding running costs, explaining that having payments ouytstanding is not helpful and debt collectors may need to contacted. The percentage increase suggested will not to be as high as WW and an option of a long-term payment scheme of say 3 years is being looked in to pegging the % for the period in question.

A resident questioned how it is comparable to WW when PWSS do not offer sewage. JS gave a reply of it’s a simple price match.

AG thanked JS.

Treasurer report
HP read through the report and explained. The accountant’s report is available but is only a draft currently due to only just receiving. The late fee is currently £10.00 but will need to look into this with percentage increase.

A resident stated the bills should not have gone out before the AGM. HP explained due not increasing rates this was not the case for 2026 and hope to have an earlier AGM in the future will help with end of year financial reports.

JS Commented that £15,000 which is still outstanding is more than half of the year income for one property.

A resident stated that due to the bills saying pay by Sept this may have not helped with payments coming in as usual. HP remarked it was a typo and apologised.

Maintenance Report
SP read report and explained.

Modernisation Representation
CR read his report and commented maybe we need to change supplier.

Committee Election

AG questioned if anyone wishes to join the committee and commented that Robert Metcalfe has been very helpful and Jeff Lane has done a great job with the website.

Open Forum
AG stated we are aware we need to increase communication and a grand opening of the site will  take place once finished.
HP reminded the room the contact information forms were available.

AOB
JS informed the room of an upcoming event involving Hereford History Festival and a walk will take place from St Perter church to the well head and all are welcome

Meeting closed at 11:47